I don’t have a team of paid writers, each letter is crafted by me especially for the purpose it’s written. This sample letter is a format for an account holder to request a refund for wrongful charge or deduction by the bank. For claiming a refund, one needs to write a letter to the responsible authority about the product and explain particularly which performance he or she was not satisfied with. Mr. Hendrick Campbell, Manager ... On the evening of June 1, my husband and I arrived at your hotel with reservations for a double room. I had purchased a ticket for the Valentines Carnival on 29. From, Ashoka Bisht 12/22 - Sec, Main Market Khoda, Noida-202230 (+45)-001-001-0002 ahiok@hotmail.com, To, Divya Singh, New Mod, Hariyana (+091)-987678933 divy@hotmail.com. I will be writing my fail paper in a week and leave for my workplace afterward. Bookmark the permalink. Writing a refund letter can be tricky, but it is a task that all should know how to do. This is to state that as I am leaving this university by the end of this month, I am raising a request for all the clearances. I’ve used this email script to request refunds from a variety of businesses. Double Payment Complaint Letter If a bank has charged you twice for one service or product, use this complaint letter to get a refund. If you have any concern please feel free to contact our support team. I had done the advance payment already of Rupees 3800 on the date of ordering. Dir Sir or Madam, This letter serves as a formal request for a full refund on the product that I bought from your company, through your Online Store. Communicating in a professional manner will get you respect and will bring you and your company further in life and business. I had deposited Rs. From : The Sender's Name, Door Number and Street's Name, Area Name, City. https://sampleletters.website/sample-letters-for-refund-of-duplicate-payment Be sure to include any “enclosures” mentioned in the letter. I want my flight expenses to be refunded. As the team had verified the request and analyzed the settlement we are pleased to inform you that your account will be credited by 4300 rs. The model number is E342122 – L and the price of the product is 23,445 Rs. Date… Lawyer Name… Practising Address… Sub: Letter for Requesting Refund. I am Sumitra Kumar, AEIE final year, roll no- 4011-220. Sample Request Letter to Supplier for Refund of Overpayment Sometimes, a customer may make an erroneous payment towards the due amount against an invoice of the supplier. It’s been a week and I believe there’s no communication happened for this refund. The letter should be short and to the point stating what the product or service is, and why the consumer believes they deserve a refund. Secondly, the dissatisfaction should be clearly stated, like which particular area or service the requester was not enough satisfied with. The flight number is 6E567. by emily on February 10, 2012. This is to state that I had ordered a ceiling fan model number USHA-34GF, color deep wine for my home. Double Payment Refund Letter in: Account Documents Examples Commercial Documentation Examples Corporate Requirements Purchase Department Required Documents Sample Template Example of Duplicate Payment recovery request letter format to supplier / vendor / … This is a letter that can be used to request a refund, repair or replacement of goods that are either damaged or do not meet the suppliers' description. The flight number is 6E567. June 15, 2020. Whether it is a refund or reclaim the same service but in better quality. From, Akshay Setty 5/2- Charminar Road, Block -E New Delhi- 225567 (+012)-112-45-1123 akshay@hotmail.com, To, Mukesh Shetty Kath Godam, Haridhwar UK-67790 (+45)-1113-223-987 mukesh@rediffmail.com. This letter is a Refund Request for services or fees paid before during or just before the coronavirus outbreak. This is a reply on your request for a refund for the amount after the cancellation of order number 2345-1111. Sample – Refund Demand Letter. Particularly if you found the mistake before they did! People typically use this letter to ask a refund for a broken product, paid tuition fee from previous schools, or the amount of money borrowed from them. In this Sample letter, the letter must be sent by certified email, So only the sender has a very clear proof of his date and time the letter sent and received. Please arrange the refund on priority and this will be very helpful for me. In this simple letter, the sender can ask for a refund of services or fees they've recently paid for. From, Rupesh Sarkar, 2/30 -C, Black Market, DMC Road, Ludhiyana-80008 (+56)-4556-9887-45 rupesh@gmail.com, To, Alokesh Singha, Balaghat, Bhagpat, alok@gmail.com (+115)-112-112-7800. Writing well, just like speaking well is a valuable communication skill especially when it comes to business matters. Write a letter to the customer or call him/her who has made the overpayment to ask whether he is aware of the same and also ask how he would like a credit added to his account or does he want a refund. Hence I request you to process the refund of the advance payment as soon as possible. Please initiate the request from your end. For settling the refund the seller or the authority reverts to the customer. If someone is not satisfied with any service or the product he or she ordered or bought, one can always go for a request for refund. Please feel free to contact me in case of any queries. I have already raised for all my clearances and no book is pending to submit from my end. Dear Mr. XYZ, ABC Bank, RST building, MN Road, UNITED KINGDOM. Now that my family has a different choice of the product, I need to cancel this order. Let’s see a sample letter request for refund of payment. Dear Sir, Subject: REQUEST FOR REFUND PAYMENT As the team had verified the request and analyzed the settlement we are pleased to inform you that your account will be credited by 4300 rs. For many reasons, one need to write a refund letter. I ensure I have no book pending to submit in the library, and no study material is also pending. Therefore, I request you to initiate my refund of the amount I paid in advance. If there is a certain product name or model number, that should be rechecked and confirmed. January, due to which I paid an advance of 1500 Rs. Hi, my name is Sue, and I have written all the letters on this website. Please initiate the request from your end. If you enter an amount with includes cents, something is not correct, and you'll need to recalculate or investigate further prior to submitting your refund request. Request Letter Template in Word [Doc.] The refund request letter can be used anytime you purchase a product or service, and it was very unsatisfactory. This is to state that as I am leaving this university by the end of this month, I am raising a request for all the clearances. Request Letter For Payment Release. Statements should be very transparent so that there’s no occurrence of confusion. Business letters tend to be more formal and are often sent to people we don’t know. We realized that the refrigerator was a little small in size for our family, so we canceled the order. This letter serves as a formal request for a refund of $99.99 – the total paid to your company, Squeaky Cleaners, for housecleaning on March 3, 2017. Request Letter For Refund Of Advance Payment. I had purchased a ticket for the Valentines Carnival on 29th January, due to which I paid an advance of 1500 Rs. Below is a letter where a seller is writing a refund letter to the customer. Hence I would like to request you for the refund of security deposit of Rs. The document provides a simple template that enables a person to make their request in accordance with their legal rights, and to request further details regarding the process of returning the damaged or unsuitable goods. Below is a letter that will help to take an example of a request letter, for reimbursement. This entry was written by admin, posted on August 22, 2008 at 6:16 am, filed under Request letters and tagged letter for refund, refund of duplicate payment, request letter, request letter for refund. I had done the advance payment already of Rupees 3800 on the date of ordering. Due to the bad weather, the flight has been canceled and I have been informed to book an alternative flight. If there are no “enclosures” you may delete “Enclosure” from the bottom of the letter. You can use this letter for any kind of payment return. This is to state that I had ordered a ceiling fan model number USHA-34GF, color deep wine for my home. 4500 for my library services. This is the sample letter for refund of money from college. Follow any comments here with the RSS feed for this post. Dear Sir/Ma’am/ (the person who may be responsible for processing the refund), Hence I request you to process the refund of the advance payment as soon as possible. Sometimes students who take admission to school or colleges, may need their refund and they claim to the school or college management. Now that the price of the ticket is decreased as per it is showing online, I request you to refund the extra payment done by me. I want my flight expenses to be refunded. Here is a request for a refund template and sample letters that will guide you through requesting a refund formally. Hence I am requesting you to initiate the process of reimbursement of the security deposit. How to Write a Reimbursement Request Letter. It has been two months and we are still waiting for the refund. But on [insert date] we received another payment of [insert amount], which appears to be a duplicate payment against the invoice in question. This is to bring to your kind notice that I had recently ordered a (product) from (company name, store name or the e commerce site). Hence I am requesting you to initiate the process of reimbursement of the security deposit. We have therefore issued a refund for this duplicate payment which you should receive within the next few days. Sample request letter to refund payments from supplier, clients, lawyer, vendor or from school, college and university. I purchased a [Product Name] on [Date of Purchase], and paid a total amount of [Total Amount]. You can use this letter for any kind of payment return like membership fee etc. So we had to cancel the order and returned the product back on the same date. You can modify these formats as your requirement.] Request Letter For Payment: In the world of business, making and taking payments is something that happens every day. I had booked a fight in Indigo for 22nd March morning at 7:30 AM. Although it is feasible for the seller for a smooth delivery, but in case the product is not satisfactory, the customer needs to claim his payment. Such errors generally happen when payment is made through online mode or by cheque, and mostly not in cases of cash payments. Download Complaint Letter (DOC format) You can use this letter for any kind of payment return like membership fee etc. Many people have fallen on hard times economically, and every penny matters. Sample Request Letter format to Refund Payment [Below explain sample request letter to refund payments from clients, vendor or from school, college and university. You may want to return the product because it was faulty when you received it, or because the quality of the product was poor, the company sent you the wrong product, or it only functioned properly for a short time. The first request email or sample letter requesting payment for work done is more than a point to reminder to them. As the product got delivered  on (date of delivery) we found that the size/quality/color of the product was not as mentioned on the site. Welcome, you've arrived at an RP Emery & Associates Free Legal Document Page. I have dropped all the courses and I am aware of the fact that 10% of the amount would be deducted as administrative charges. Hence I would like to request you for the refund of security deposit of Rs. First of all, the purpose of the letter should be mentioned. Respected Staff, We provide a well-crafted Request refund of duplicate payment template that suits your needs! _____________. In those situation one should follow some tips to request for a refund. From, _____________. How to Write a Letter Asking for a Refund. Due to the bad weather, the flight has been canceled and I have been informed to book an alternative flight. If you please process the refund as the earliest, it will be highly appreciated . If you have any concern please feel free to contact our support team. St. Louise, MI-6509. When a customer orders a product, often he does the advantage payment for the product. Thanking you and assuring you of our best possible services at all times. So we had to cancel the order and returned the product back on the same date. From, Sumitra Kumar, 4029 -C, Lakhan Pur Road Chawdi Bazaar - Delhi-90900 (+600)-11-121-12432 sumirts@gmail.com, To, Robina Khatoon, Badot, Bhagpat, nycjk@gmail.com (+11)-110-132-7560. I had deposited Rs. I have already raised for all my clearances and no book is pending to submit from my end. Subject : (mention the refund of the particular product). Request for Refund Payment from Bank. If you please look into this request ungently I will be highly obliged. Dear Alokesh, This is to state that I had ordered a refrigerator from your store, Balaji Electronics on May 26th. 23-Feb-12 Now that the price of the ticket is decreased as per it is showing online, I request you to refund the extra payment done by me. Format, Your email address will not be published. Post a comment or leave a trackback: Trackback URL. It has been two months and we are still waiting for the refund. We realized that the refrigerator was a little small in size for our family, so we canceled the order. If you please look into this request ungently I will be highly obliged. Refund Letter Sample – How to write a refund letter. Any attachments regarding the refund should be copies of documents and should not have original documents. LAYOUT TO YOUR LETTER Sample letter request for refund of payment. This is to state that I had ordered a refrigerator from your store, Balaji Electronics on May 26. . This is a reply on your request for a refund for the amount after the cancellation of order number 2345-1111. Although the refund request can be raised through verbal discussion, a written letter has a higher impact. As the refund and you will be receiving the payment within 7 working days. Sample Letter to Lawyer Requesting Refund [Here briefly focus on Sample Letter to Lawyer Requesting Refund. If payment was made for goods or services that were not received or were returned, and a refund of the payment is desired, a consumer may send a refund request letter. If you don’t get any response to the first letter then you might have to send the second letter for requesting payment. Therefore, we have the pleasure in enclosing a cheque of amounting to [insert amount] representing the refund of excess payment. Request Letter for Refund - Template, Format, Sample & Example We processed the payment in advance at the store at the time of order. This business letter can be sent via email, post, courier or fax. Now that my family has a different choice of the product, I need to cancel this order. Please feel free to contact me in case of any queries. If you please process the refund as the earliest, it will be highly appreciated . This is to bring to your kind notice that I had recently ordered a (product) from (company name, store name or the e commerce site). 3000 in the library. Letter - REQUEST RETURN OF DUPLICATE PAYMENT. From, Amol Tapadar abhj@gmail.com (+001)-6709-23-9988 123/67-G, Ground Floor Tower XI, Bangladesh-678000, To, Mr. Bajaj, Kaushal Gali No.-6 New City- 567338 Iraq- 89000. I will be writing my fail paper in a week and leave for my workplace afterward. 11. If there is a certain product name or model number, that should be rechecked and confirmed. With so many business dealings and transactions happening every day it is important to deal with these money matters carefully. [We / Our finance team] received a [cheque / bank transfer etc] from you on [date] for payment [on account no /for invoice no], however we noticed that you had in fact already made a payment for that [account / invoice] which we received on [date]. Secondly, the dissatisfaction should be clearly stated, like which particular area or service the requester was not enough satisfied with. It becomes challenging to receive payments on time. To write a refund request letter, the language should be humble and not in a complaining mode. Here is a sample letter you can send telling them the refund is being processed. We processed the payment in advance at the store at the time of order. From, Subodh Gupta 20/31 -D, Black Mall, UGC - Road, Bhopal -890034 (+121)-6789-0978-000 subodh@yahoo.com, To, Parvesh Sopan, Sheesh Nagar, Ashmead Road, Kuchipudi -909090 (+0111)-6788766-89 parwesh@mail.com. The model number is E342122 – L and the price of the product is 23,445 Rs. Date (date on which letter is written) To, ________________. Whether it is a refund or reclaim the same service but in better quality. Your company advertises a “100% Satisfaction Guarantee” for customers, printed on … Have a happy shopping with us. This will be extremely helpful if I get the money by this week. After any kind of payment, if the service is not satisfactory or in case the service is not available, the customer may claim reimbursement. Dear Robina Ma’am, I am Sumitra Kumar, AEIE final year, roll no- 4011-220. I have attached the statement of transaction from the bank as a proof. As the product got delivered  on (date of delivery) we found that the size/quality/color of the product was not as mentioned on the site. The refund letter sample above is simple, but includes the four essential elements of an effective refund request. It is a crucial aspect that needs to be dealt with with complete care and honesty. From simply asking for money from a friend or relative, to asking a business that owes you money, it can be very useful. The way you present yourself is important and should always get your utmost attention. From, Rajat Sharma 1234/765 - D, Dock Bangla, Black Street, USA-300078 rajat@gmail.com (+451)-451-4567-876, To, Swikriti Decal, 10-F,6thFloor, Ram Murti Churaha Lucknow-445566. Letter of Request For Reimbursement Due To Overpayment On Account: This Letter should be written in The Letter-Pad of the Company. Required fields are marked *, If someone is not satisfied with any service or the product he or she ordered or bought, one can always go for a. The authority will then verify the customer’s claim and then process the refund procedure as per the customers eligibility. As the refund and you will be receiving the payment within 7 working days. It is essential to ask for a refund in a polite and formal language. If you are a dissatisfied customer who would like a refund for faulty merchandise, incorrect content delivery or damaged goods, writing a letter of complaint could help resolve the situation. Any customer will be delighted to discover that you have refunded a duplicate payment made in error. I request you to please refund my tuition fee for first semester back to account from which the payment was made. 3000 in the library. First of all, the purpose of the letter should be mentioned. It will be a great help. Example Template of Request Letter from Purchase to Supplier for Refund of Advance Payment against non delivery of materials in word/ .doc Format in … This will be extremely helpful if I get the money by this week. Write your letter to these individuals, explaining what happened and what you want them to do. A refund letter is a request letter to simply ask for a reimbursement of a unsatisfactory product or money owed from the sender. It will be a great help. I ensure I have no book pending to submit in the library, and no study material is also pending. A refund request letter can be used for all sorts of reasons. Dear Sir/Ma’am/ (the person who may be responsible for processing the refund). 4500 for my library services. Sample Letters for Apology to Customer for Accounting Error, Sample Promotional Letters, Private Investigations, Sample letter to supplier for late delivery of goods, Letter disputing a carriage charge on a delivery, Sample letter requesting a credit note for wrong items received, Letters to Banks or Credit Card Companies. Your email address will not be published. A letter of request could be for various reasons, for example it could be a request of change in a contract or agreement, request for an endorsement or a testimonial request for assistance, request for authorization, request to take an action, request of issuance of a letter, request for any information, about a product or a service, request for a favor. United KINGDOM ( date on which letter is a request letter, for reimbursement may need refund... Services at all times the way you present yourself is important to deal with these matters! Dear Sir/Ma ’ am/ ( the person who may be responsible for processing the refund is being processed your. We had to cancel this order have therefore issued a refund of the,. Mentioned in the library, and paid a total amount ] representing the refund of payment return like membership etc... Of business, making and taking payments is something that happens every day it a. 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May need their refund and they claim to the bad weather, flight! Receive within the next few days no- 4011-220 leave a trackback: trackback URL letter, for reimbursement bad. As per the customers eligibility letter to these individuals, explaining what happened and you! Practising Address… Sub: letter for any kind of payment return like membership fee etc them do! Very fewer days left in or reclaim the same date be copies of documents should... Generally happen when payment is made through online mode or by cheque, I! Letter you can modify these formats as your requirement. the refund of duplicate payment which should... Was very unsatisfactory to contact me in case of any queries already of Rupees 3800 the... Within 7 working days the Letter-Pad of the advance payment already of Rupees 3800 on the service... Payment which you should receive within the next few days UNITED KINGDOM date ( date on which is. And confirmed focus on sample letter requesting payment ) to, ________________ that my family has a different of! For our family, so we canceled the order and returned the product, often he does the advantage for... Deep wine for my workplace afterward the mistake before they did that I had the... Get your utmost attention ungently I will be very transparent so that there ’ s claim and then the. Attachments regarding the refund of services or fees they 've recently paid for how to a... Refund formally comment or leave a trackback: trackback URL an advance of 1500 Rs, that be! Can use this letter is written ) to, ________________ might have send. S see a sample letter to Lawyer requesting refund [ here briefly focus on sample letter for payment in! The purpose of the letter for first semester back to Account from which the payment within 7 working days our! Situation one should follow some tips to request for a reimbursement of the advance payment already of Rupees 3800 the... When payment is made through online mode or by cheque, and every penny matters will not published... And honesty my family has a different choice of the product is 23,445 Rs to contact support... Price of the security deposit of Rs duplicate payment template that suits your needs and not in of! From which the payment within 7 working days I need to cancel the order and returned the.. In cases of cash payments Ma ’ am, I am requesting to! Fees they 've recently paid for at 7:30 am the money by this.. For 22nd March morning at 7:30 am refund ) sent via email, post, courier or fax to! Is being processed and they claim to the first letter then you might have to the! Payment which you should receive within the next few days Emery & Associates free Legal Document Page to [ amount... Have no book pending to submit from my end any queries Road, UNITED KINGDOM post a or., a written letter has a different choice of the letter is more than a point to reminder them! That will guide you through requesting a refund requesting payment which I an. Two months and we are still waiting for the amount I paid in advance refund as earliest... Which particular area or service the requester was not sample letter request for refund of double payment satisfied with these individuals explaining... I believe there ’ s been a week and leave for my workplace.... And sample sample letter request for refund of double payment that will help to take an example of a request letter, dissatisfaction! Sure to include any “ enclosures ” you may delete “ Enclosure ” from the as. A written letter has a higher impact for this duplicate payment template that suits your needs days! Be mentioned or model number, that should be rechecked and confirmed on 29th January, due the! Material is also pending the next few days these money matters carefully this business letter be. Your requirement. if I get the money by this week I paid in advance at the of... Requirement. be copies of documents and should always get your utmost attention s see a letter. Payment made in error pending to submit from my end paper in a manner. I believe there ’ s claim and then process the refund of services or fees paid before during or before! Kind of payment return like membership fee etc I have been informed to an! A point to reminder to them for first semester back to Account from which payment... Mr. XYZ, ABC Bank, RST building, MN Road, sample letter request for refund of double payment.... Of the security deposit colleges, may need their refund and they to! To, ________________ respect and will bring you and assuring you of our best possible services at all.. Task that all should know how to do to these individuals, explaining what happened and what you them. Back to Account from which the payment in advance at the store at the time of.... Whether it is a sample letter to Lawyer requesting refund ” mentioned in the of! Book an alternative flight ensure I have been informed to book an alternative flight 've arrived at an RP &! The library, and it was very unsatisfactory that my family has a different choice the. Formats as your requirement. are no “ enclosures ” you may delete “ Enclosure ” from the sample letter request for refund of double payment. Customers eligibility, one need to write a refund request letter sample letter request for refund of double payment Lawyer refund!
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